WHAT WE DO
The City Clerk Office functions as the City historian, elections manager, and City Council support team all rolled into one. The Office's responsibilities include recording and preserving City Council actions; keeping vital historic and permanent City records safe and accessible to the public; administering elections; and providing information and support to the City Council, City staff and the public.
Many of the Clerk’s duties are prescribed by Federal, State, and local laws, either in general terms (e.g., the Clerk must have a system for managing records) or specific terms (e.g., the Clerk must respond to a public records request in a certain way and in a certain number of days).
A member of the public might interact with the City Clerk's office in order to:
- Learn what the City Council is discussing at its next meeting or read about decisions made a previous meeting
- Share an opinion or concern with the City Council (public comment)
- Request public records (examples?)
- Find out the results of an election
Claire Cooper joined the City of Petaluma in 1999 years and became City Clerk in 2005. She earned her CMC (Certified Municipal Clerk) designation from the International Institute of Municipal Clerks in 2004, and has a Bachelor of Science degree from the University of the State of New York. Claire grew up in San Jose but has been a Sonoma County resident for over 30 years.
"The mission of the City Clerk’s Office is to accurately record and preserve the actions of the City Council, safeguard vital, historic and permanent records of the City, provide information and support to the City Council, city staff and the public in a timely, courteous and fiscally responsible manner; and administering elections."